Facilities Rental

YIS has a variety of excellent facilities, some of which we make available for rental to YIS community members and outside parties upon request when not being used for school activities. Facilities available for rental include:

•    Tanner Auditorium
•    The Loft (multipurpose room)
•    Cafeteria
•    Gymnasium
•    Dance Studio
•    Outdoor Turf (for futsal and other activities)
•    Playground
•    Annex

Available rental periods may include evenings, weekends and certain weekdays when school is not in session.

Please note that YIS facilities exist primarily for school activities and such activities must necessarily take priority. The school reserves the right to regulate the use of the facilities and to determine, as well as modify at any time, the terms and conditions of the rental. YIS does not rent to religious or political groups or for activities not in keeping with the school’s mission, values and aims.

Reservations and Inquiries

Click here to submit a Request for Rental of YIS Facilities form. Additional inquiries may be directed to the School Office by telephone (045-622-0084) or email yis@yis.ac.jp. Reservations should be made at least two weeks in advance.

Price of Rental

A per-rental charge applies for rental of facilities for one-time events, as well as for repeating activities not directed at the YIS community. Repeating rental of facilities for fee-charging activities offered exclusively or primarily for the benefit of the YIS community (students, parents, teachers, alumni) is subject to a commission fee on the income received by the activity supervisor. See here for our pricing guidelines. The rental fees are intended to cover costs. These costs include ancillary expenses relating to the rental, such as security, cleaning, technical assistance, lighting, heating, maintenance, repairs, as well as a contribution toward the depreciation of furniture and equipment used. Please also note:

•    One-time Rental: The full rental fee must be paid in advance, no later than three working days before the event. In addition, a cash deposit of ¥10,000 is required upon signing of the rental contract and is returned after satisfactory inspection of the rented premises.
•    Repeating Rental: A cash deposit of ¥10,000, due upon signing of the rental contract, is kept by YIS for the duration of the rental period and returned upon termination of the rental contract and satisfactory inspection of the rented premises.

Insurance

YIS accepts no liability relating to and/or during the period of rental for any harm or accidents to persons, damage caused to facilities or equipment, or theft of possessions. We request a copy of the renter’s third-party liability insurance policy covering usage of YIS facilities and/or a signed waiver acknowledging that YIS bears no liability for the rental.

Rental Confirmation

After submitting the Request for Rental of YIS Facilities, and if the requested date(s) is/are available, a rental contract will be issued. The rental contract details applicable regulations and sets forth the terms and conditions of the rental. A cash deposit is due upon signing of the rental contract. Renters will also be asked to submit an Equipment Rental and Set-up Form to request rental of specific equipment and detail any set-up requirements.